Club, Society and Project Principal Officer Roles

Running for a Club, Society and Project committee role is extremely exciting and rewarding! Each position will enable you to grow and develop as a person, whilst also pushing you to further the CSP you are passionate about. The Activities team and the Union will give you all the support and training you need, and your committment to these positions will really be rewarded and valued. 

Here's a brief description of the usual committee positions you would find in all of our Club, Societies and Projects. 

Chair/President is responsible for these main themes:

Oversight of the Club, Society, Project

  • You are responsible for the overall running of the CSP
  • General club finance 
  • Health and Safety (ensure all activities are within the law and are safe!) 
  • Attend all necessary training 
  • Storage space management  
  • Ensure regular committee meetings happen and are effective 

Representation 

  • Remember that the CSP should be run as a democracy, not a dictatorship. Your role as chair is to ensure that all of the committee feel involved and responsible for the running of the club 
  • You will represent your society to your Management Group 
  • Ensure your CSP is inclusive 
  • Chairing meetings 
  • Liaise with Management Group, Activities Team, DPCS/DPFS

Development of the Club, Society, 

  • You are driving force behind the development of your Club, Society or Project
  • You will set objectives and have a vision for how yo'd like the CSP to grow 

 

      Treasurer

  • In charge of the CSP’s finance
  • Ensure that the President/Chair and committee members are up to date with financial income and expenditure
  • Authorising expenditure
  • Working on eActivities 
  • Wroking with: Income, expenditure, invoices, purchase orders, imprests, goods receipting, paying in books, etc.
  • Fundraising information (sponsorship, donations etc.)
  • Budgeting (annual and event budgets)
  • Liaise with Activities staff & DPFS, Finance team

 

Secretary

  • The link between the committee and the society members
  • Ensuring communication is frequent and informative
  • Arrange and minute committee meetings
  • Sending out agendas, taking minutes, distributing them
  • Room bookings
  • Communication with Union
  • Reviewing and updating constitution
  • Key lists administration
  • Mail main/mailing lists
  • Data protection 
  • Liaise with Activities staff and DPCS