FAQs

 When and where is Summer Ball 2024?

The Summer Ball will run from 5pm-12am on Saturday 22 June 2024 at the South Kensington Campus. The afterparty will run from midnight-5am at Beit Quad.

What is happening where?

Check back soon for a map and timetable!

Where is the event entrance?

The entrance will be on Imperial College Road, past the gatehouse. Please arrive from the Exhibition Road side.

What do I need to bring with me?

• Wristband / ticket.
• Suitable ID (i.e. passport, driver’s license or pass hologram cards) on the door.
• You student ID.
• A payment card to make food or drink purchases. We are a cashless event.

Is the event accessible?

We are ensuring the event enables access to all. We strongly encourage all attendees who have accessibility requirements to inform us as soon as possible of their access requirements so we can ensure the smoothest event for all as possible. To inform us, please email: icu.events@imperial.ac.uk

What is the dress code for the event?

Whatever you’re comfortable in. The headliners and fireworks will be watched from Queen’s Lawn so ensure you bring appropriate footwear. Keep an eye on the weather, summer in the UK can be unpredictable and you may want to adjust outfits accordingly.

Will there be a cloakroom?

Yes, the Senior Common Room (SCR) will have a cloakroom costing £1. Any belongings not collected at the end of the event will be handed over to College Security.

Where can I find lost property?

All lost property will handed over to College Security at the end of the event, so if you think you've lost something then please contact them the following day.

How many stages are there?

There will be three stages, the Main Stage on Dangoor Plaza, the second stage in the Great Hall and the Silent Disco stage in the Queens Tower Rooms.

Will the fairground be free?

Yes! The fairground are included in the cost of your ticket, and you can jump on as many times as you want throughout the night.

Can I bring my own food and drink?

The Summer Ball is a licensed event which means you can’t bring your own food and drink. However, we have taken care to provide a wide selection of food and drink, including an extended range of non-alcoholic options across the site, as well as some of London’s best food traders for you to buy from.

What happens if I lose my friends or I lose my phone/ runs out of charge or I start to feel sick?

We will have an information point in the middle of Dangoor Plaza and have Welfare situated in the foyer of the Sir Alexander Fleming building. Moreover, feel free to speak to a member of bar or security staff who will be able to assist with any inquiries.

Can I leave the event and come back?

We cannot allow re-entry to the event, so please ensure you have everything you need with you before entering.

Is there an After Party?

Yes, the After Party will be taking place from 12am – 5am at Beit Quad.

I don’t drink alcohol – is this event for me?

We have lots of exciting activities at Summer Ball to be enjoyed whether you drink alcohol or not! Plus, we will be serving non-alcoholic options and mocktails across our bars.

How are you ensuring my safety at the event?

We have been working hard all year to ensure we make our venues safe for everyone. We will be running the 'Ask for Angela' and ‘Ask for Clive’ campaigns and drink spiking testing kits and drink lids will be available at all bars. We will also have a first aid space and first aiders on site for the entire event should you need them.

What happens if the weather is bad?

We cannot guarantee that it will not rain on the day of the and so we suggest you dress appropriately for the weather of the day, but we will not cancel the event unless there is severely adverse conditions that would cause the event to be unable to run.

 

Tickets

 How much are tickets and when do they go on sale?

The pre-sale ticket draw will be open on Tuesday 19 March. Those who are successful will be given the opportunity to buy a pre-sale ticket at £30 two hours before General Release tickets go on sale.

General Release tickets go on sale on Thursday 21 March at midday and will be sold in tiers: second release: £40, third release: £50, fourth release: £60.

After Party tickets will be sold separately at a later date and will only available to those who are also purchasing a Summer Ball ticket.

Guest tickets are £70 and are only available to those who are also purchasing a Summer Ball ticket. One Guest ticket per Imperial College student. 

Where do I collect my ticket?

There will be ticket collections in Metric, Beit Quadrangle at the following times:

• Thursday 20th June 12-8pm
• Friday 21st June 12-8pm
• Saturday 22nd 12-5pm

To make sure you have purchased a Summer Ball ticket, login to your Fatsoma account.

Can I transfer my ticket to my friend?

Unfortunately, we are unable to transfer tickets to other people.

Terms and Conditions:

In these terms and conditions ‘ICU’ refers to Imperial College Union, ‘You’ or ‘Your’ refers to individual purchasing or using the tickets. These terms shall be governed by English law and are subject to the exclusive jurisdiction of the English Courts. Nothing in these terms shall exclude liability for fraudulent misrepresentation.

By attending Summer Ball, you agree to abide by all ICU rules, regulations and bye-laws and understand that the event takes place on College campus and all Imperial College rules, regulations and code(s) of conduct apply to you at the event.
 

Purchasing Tickets

• You may only purchase tickets for use yourself, or guest tickets for individuals with whom you will be attending the event with.
• You may not buy guest tickets if you do not intend on attending the event yourself.
• You must not attempt to buy a ticket on behalf of another individual through deception.
• You may not transfer or resell your ticket.

 Event Tickets

• Your ticket purchase will show in your account on Fatsoma which is linked to your CID. Details on collecting physical tickets and wristbands will be published in advance of the event – you will be required to bring your CID card and valid proof of age.
• The unauthorised production, reproduction, or replication of event tickets and / or wristbands is strictly prohibited and will lead to disciplinary action.
• You are responsible for the security of your ticket(s) and / or wristband(s) once collected. They will not be reissued.

 Bringing Guests to Summer Ball

• ICU may allow members to purchase tickets for guests who are non-members closer to the event. If so, you must accompany your guests to the event, and assume responsibility for their actions during the event.
• Guest details must be pre-registered, in line with guidance that will be available when guest tickets are purchased.
• Guest tickets will not be immediately available, to maximise the opportunity for current Imperial students to attend.
• All guests must be over 18 years of age. Guests must be signed in on entry to the event and be able to present original copies of photo ID (driver's license or passport) proving that they are over 18.
• Guests will need to be with the student who purchased their ticket upon entry.

 Identification

• All attendees must bring proof of age ID (a valid driver’s license, passport or pass hologram cards) with them when they collect tickets / wristbands and to the event itself.
• All ICU members, Imperial College students or staff, must also bring with them their CID card.

 Entering the Venue

• Wristbands will guarantee you entry into the Summer Ball until 21:00 on Saturday 22 June 2024. Admittance after this time is not guaranteed.
• Should you leave the Summer Ball, no re-entry is permitted.
• Anyone attempting entry without a valid wristband will be subject to the ICU and Imperial College disciplinary processes.
• ICU reserves the right to refuse you entry to the event for any reason, including being intoxicated. You will not be eligible for a refund if this occurs.

 Transfers and Refunds

• Tickets are non-transferable and cannot be sold on. 
• All ticket sales are final and once tickets have been purchased refunds will are unavailable (this includes error purchases, any duplicates, if you have bought a ticket for the wrong event and if you do not attend the event because of injury, person choice or illness)
• Please note that this is standard practice at every entertainment venue in the UK.
• However, there are certain instances in which a refund may be given:
• The entire event has been cancelled by ICU or by an affiliated promoter. In the occurrence of this, refunds will be available to anyone who has purchased a ticket in advanced and at face value. Please note that if an event is relocated to an alternate venue, this does not qualify for a refund unless the capacity of the new venue is less than the number of ticket holders. 
• if the event has to be stopped while occurring due to circumstances beyond our control and regarded as too unsafe to continue. In this circumstance a decision by management as to whether a refund can be offered to the ticket holders.
• In all instances, management’s decision is final based on the individual circumstances.
• In the event that we discover that there has been an error in the ticket prices you have ordered, ICU will inform you as soon as possible and we may cancel the order. In which case you will either receive a refund for the ticket price you have paid or be offered the option to confirm your order at the correct price.
• There are no other instances in which a refund may be offered. 

Use of Images

• Summer Ball will be photographed, filmed, and elements may be streamed via live webcast by us or our agents. By purchasing a ticket to this event you consent to the recording and transmission of images (both still and moving) of you and your guests as members of the audience. We retain all rights in any images, which can be used for publicity purposes and marketing materials. If you'd prefer your image not to be used in materials, please email icu.events@imperial.ac.uk identifying the image/video.
• During the event, if you consent to an image being taken by one of our photographers, these will potentially be uploaded to our social media channels for publicity and marketing purposes.
• If you have any objection to being photographed/recorded while at the Summer Ball, please make yourself known to our photographer/videographer.

 Force Majeure

• If the Summer Ball cannot take place or is delayed because of circumstances beyond our reasonable control, we will not be liable for any direct or indirect losses incurred by you or your guests. Examples of such circumstances include (without limitation): war, terrorism, civil commotion, fire, flood, adverse weather, natural disaster, act of God, outbreak of disease, epidemic, pandemic, any strike or labour dispute, interruption or failure of any utility service, any government order, rule regulation, or action by a government or public authority.
• This means that though we will refund the cost of your ticket if the event is cancelled, we will not be able to reimburse you for any costs incurred such as travel or accommodation.